$19
Per month
Vyan Product — Forms · Module C.05
Library C.5 · structured intake · $19/mo
Ask once, ask right.
Client intake that becomes structure. A submission is never a row in a spreadsheet — it walks in as a relationship, a lead, an appointment, with its files and signatures already attached.
Free to start · No setup fees · No contract · Your data, readable forever
01
The signature screen
One submission. Three working objects.
The contact is deduped against your book of business — merged, not duplicated. The files land on the spine. The lead opens with the estimate attached. The consult books itself behind the intake gate.
No copy-paste step exists between "they filled it out" and "the system is working it." That step is where businesses leak.
Forms — tattoo intake · № 0218Maya R. · 2:14 PM
Submission received — intake + consent11 fields · 2 reference photos · signature captured
Signed
Becomesauto-convert · no rows
Relationship — Maya R.Deduped against the book of business · merged, not duplicated
Spine
Lead — half-sleeve · est. $850Source: profile form · speed-to-lead clock running
Leads
Appointment — consult · Thu 2:00 PMIntake-gated: approval unlocked by the signed consent
Book
Fig. 01A submission becomes a relationship, a lead, an appointmentLibrary C.5
02
The flows
F.1
Vertical template packs
Tattoo intake and consent. Roofing inspection. Service estimate. Written by people who have filled these out standing up, not by a template marketplace.
F.2
Conditional logic, files, signatures
Questions that earn their place — the allergy block appears only when an answer demands it. Photos and documents attach straight to the spine's media.
F.3
Submissions become structure
Contact dedupe, then a relationship, then an optional lead, then an appointment. Never rows in a spreadsheet — nothing to export, re-key, or lose.
F.4
Append-only signatures
Every signature record stores the document hash and signer metadata. Nothing edits history. Audit-grade by construction, not by promise.
F.5
Intake-gated booking
Approval waits for the form. No signed consent, no confirmed chair — the gate holds without you policing it.
03
The signature record
Append-only, hashed, attributed. Audit-grade by construction — not by policy.
Signature records · Library C.5When a consent question arrives a year after the work, the answer is a query — which document, which version, who signed, when, on what device. Corrections append. Nothing overwrites. There is no edit button to argue about.
SignatureRecord — consent v3append-only
Document hash
sha-256 · 9f41…c2ae
Signer
Maya R. · 2:14 PM · mobile
Document version
consent v3 · frozen at signing
Amendments
0 — corrections append, never overwrite
Fig. 02What a signature remembersLibrary C.5
04
Standalone & composed
Complete alone. Stronger composed.
Alone, Forms builds, sends, collects, and signs — and every submission still becomes a relationship on the spine with its files attached. Composed, Leads opens the inquiry and starts the speed-to-lead clock, Book holds the chair until consent is signed, Profile carries the form as a block on your public page.
Without Leads, submissions live as spine relationships with a simple list view. Without Book, the intake gate simply has nothing to hold. Nothing breaks when a module is absent — that is the doctrine.
Emits
Consumed by
3
Vertical packs at launch
0
Submissions left as rows
$19
Spine — waived in any SKU
05
Questions
What is digital client intake?
Digital client intake is the structured collection of a new client's details, consent, and files before work begins. In Vyan Forms, a submission becomes a relationship, a lead, and an appointment — deduped, signed, and filed, with no spreadsheet step between.
Q.1Is there a tattoo consent form template?
Yes. Forms ships with vertical template packs — tattoo intake and consent, roofing inspection, service estimate — written by people who have filled these out standing up. Start from a pack and your intake is live in minutes.
Q.2Do the intake forms support e-signatures?
Yes. Every signature record is append-only: it stores the document hash, the frozen document version, and signer metadata. Corrections append, nothing overwrites — audit-grade by construction, not by promise.
Q.3Is Vyan Forms a HoneyBook alternative for client intake?
For digital intake, consent, and e-signature, yes. Forms is $19 per month with no setup fees and no contract. Contacts import by CSV, and every submission becomes a relationship, a lead, and an appointment — not a row to re-key.
Q.4What happens to a submission after it is signed?
It becomes structure. The contact is deduped against your book of business, the files land on the spine, the lead opens with the estimate attached, and the consult can book itself behind the intake gate. No copy-paste step exists.
Send the form. Watch it file itself.
Start from a vertical pack and your intake is live in minutes. The next submission walks in as a relationship — files, signature, next step attached.
Paper asks twice. Spreadsheets forget. The form that files itself does neither.
Library C.5 · structured intake